How to create a successful working relationship with your VA, by delegating wisely.

Have you got the world’s longest to-do list, that no matter how much you tick it off, it seems to be getting longer? When was the last time that you put some time aside to solely focus on your business?

 Not recently, you aren’t alone. 

Many small business owners struggle to find the time to get on with their tick list, and interestingly neglecting your business is one of the top reasons a small business fails.

If that isn’t a wakeup call- then I don’t know what is… but you know what? Running is business is really hard work and we all need someone to give us a hand sometimes! 

Running your own business is designed to give you more flexibility and opportunities to grow and enjoy life. Often though, we as small business owners, feel like we’re being strangled and dragged down the path of having no work life balance. It really doesn’t have to be this way. Outsourcing can become your best business friend. 

Tame your inner control freak!

If your inner control freak is rearing its ugly head, put it back in its box and hear me out! Firstly, think of all the free time you would have if you could outsource your most time-consuming task, e.g. email management.  If you spend a good hour across each day, looking at your emails trying to sort them out that’s 7 hours a week. Over the month, that’s 28 hours. Over the year 336 hours– you’ve lost just sorting your emails, imagine if you could spend that time, building client relationships and making more money in your business. Or perhaps you might go out for the day with your family once a week or take a holiday? The possibilities are endless! 

Learn to be a delegator

Richard Branson once said, “If you really want to grow as an entrepreneur, you’ve got to learn to delegate”, but it’s really hard to know where to start. How do I learn to delegate when I’ve got so much to do- I don’t have time to learn something else! 

But learning to delegate is an important skill to have; ultimately for your business to grow you are going to need to delegate. Otherwise you’ll run yourself into over committing and under delivering and that could spell disaster for your business reputation.

Delegating will also help to reduce your stress levels and potentially bring specialised individuals into your business to help give you that extra push! Unless you start delegating you won’t have the energy or the time to give your business the attention it needs. 

Is delegating a good fit for me? 

Delegating can work for everyone, but you might want to consider working on these few skills, before committing to outsourcing:

Communication is vital for delegating work, you need to be able to communicate what you need doing in enough detail, for the person at the other end to be able to complete the task. You can’t blame them for their work, if you’ve not given them a detailed enough brief in the first place. 

Micro-Managing is often a sign of those who struggle to delegate. Sadly, it doesn’t make for a good working relationship, and leads to your team feeling over-scrutinized and distrusted. It’s in your best interests to stop this behaviour before it leads to negative effects, like poor morale, lack of motivation and staff turnover. Have a read of these 12 strategies to stop micromanaging. 

Time Management is really important for delegating. You can’t expect to give someone a task to complete, but either A) not give them all the relevant information they need to complete the task, they have to chase you and then it turns into a last-minute job. B) Sending someone an URGENT job on a Sunday morning- unless you’ve had a prior agreement to pick up on tasks like this, you can’t blame someone for having a Sunday off. 

What can I delegate? 

 Let’s start with the simple stuff, usually administrative or organisational task are a good starting point. These tasks can often be really time consuming, but can be completed efficiently through delegation to an pro-active and efficient Virtual Assistant. After you’ve become comfortable with delegating those tasks you can being to delegate other things like: 

  • Social Media Management
  • Marketing
  • Website Management & Maintenance 
  • Graphic Design
  • Event Management
  • Content Creation

You don’t even need to stick to working with one person. VA’s for example, often have specialisms so it’s important to take the time to identify the right person for your tasks. You could have for example, a VA managing your bookkeeping and also a different VA working on your Social Media. You’ll be building yourself a virtual team! 

Take Action Today!

Start by building yourself a list of all of those time consuming but necessary tasks and being to look for the right person for your business. Often the cheapest option isn’t always the best option for your business. So spend a bit of time doing your research and getting recommendations, it’ll be worth it!

I’ve created a delegation guide for you to download and use to work out what you could be delegating in your business. Download it below:

Let’s see how we can work together…

Get in touch with me via phone, email or use the contact form and we can have a chat and set up your initial free consultation, so that I can understand what you are looking for and find out more about your business. I’m looking forward to hearing from you.